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Budget and Finance Summer Fellowship #2306-005040-01

Date Opened
Friday, June 02, 2023 8:00 AM
Close Date
Friday, June 16, 2023 8:00 PM
Section
General Services
Salary
  • $62,340 - $64,834 Commensurate With Experience
Go Back View Benefits

Introduction

The goal of the City of Charlotte’s General Services Department is to guide agencies through innovative and efficient deployment of resources to meet their missions and fulfill the needs of the city in a rapidly evolving and complex environment.  The Department will design and deliver expanded, shared services across departments and for the City of Charlotte to improve performance and save taxpayer money. General Services consists of capital project management, fleet services, procurement, environmental services, property management, real estate services, landscape management, and other support services.    

Overview

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Function

Internship

Summary

This fellowship is a short-term opportunity for the summer and early fall 2023 and will support the Management Services Business Unit of the Department of General Services. The fellow will be responsible for general budget, financial, and administrative support. 

Major Duties and Responsibilities

  • Support requisition entry for purchase orders or other requests to process vendor payments 
  • Assist in the resolution of issues preventing delayed vendor payments and coordinate with department staff to resolve discrepancies
  • Process department’s AP including, but not limited to employee reimbursements, dues and subscriptions, one-time vendor payments, and payments to financial partners 
  • Research and investigate issues that arise with MUNIS and provide timely responses and solutions
  • Support departmental Munis processes, such as journal entries to transfer budget and/or expenses to appropriate accounts
  • Assist with the annual year-end closing process and new period opening for invoices, purchase orders and other financial transactions 
  • Support the creation of reports on general financial information regarding purchasing, spending, and operating account balances
  • Communicate with city vendors on the City’s process and policies and assist with maintenance of vendor files in MUNIS
  • Work with the Budget & Finance Manager on other special projects as assigned 

Knowledge, Skills & Abilities

  • Strong organizational and time management skills
  • Ability to communicate effectively, orally and in writing
  • Advance Microsoft Word and Excel skills with an ability to master other job- related software such as ERP systems (MUNIS) and the finance components of other systems
  • Strong critical thinking and strategic analytical skills

Preferred Qualification

Bachelor’s degree in Accounting, Finance, Public Administration, Business or related 

Minimum Qualifications

College student enrolled in Accounting, Finance, Public Administration, Business or related field or recent college graduate who is pursuing an advanced degree.

Salary

$62,340 - $64,834

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance.  

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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