PRIMARY FUNCTIONS
This is highly responsible and specialized clerical work within the Records Room and Property Room of the Department of Police Service. Work involves the performance of duties which require attention to detail and accuracy in filing and recording information. Work is performed independently under general supervision. Performance is reviewed by the Unit Supervisor, who along with other supervisory personnel available to answer questions or resolve problems. There is extensive communication with the public, city agencies, and police employees utilizing computers and telephones.
TYPICAL DUTIES AND RESPONSIBILITIES
Initiates and maintains proper files on all arrested persons using standard department recording methods.
Performs warrant checks via manual and automated systems.
Enters information into in-house and state computer systems relative to arrested and wanted persons in accordance with standard procedure.
Handles requests from persons seeking information held within the Records Unit in accordance with law and regulations.
Uses standard office equipment to include: microfilming machines, copier, facsimile, typewriter, and computer terminal.
Files, maintains and retrieves information from department information system.
Uses department radio communication system.
Reviews incoming Case Incident Reports filed by field personnel before entry into department informational system.
Records records of dispositions on court cases.
Performs related work as required.
EDUCATION, QUALIFICATIONS & EXPERIENCE
Graduation from standard high school and 1 - 3 years office experience; or any equivalent combination of training and experience, including high school graduation, which provides the following knowledge, skills and abilities:
KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES
Ability to learn operational procedures.
Ability to perform tasks consistent with learned procedures.
Ability to communicate calmly, effectively and courteously with the public as well as others within the law enforcement profession.
Ability to write clearly and legibly.
Ability to work rotating shifts.
Ability to carry out oral and written instructions correctly.
Ability to type and file information accurately.
Ability to check and be responsible for own work.
Ability to keep all matters confidential.
Skill in typing accurately.
Ability to learn software specific to assignment
NECESSARY SPECIAL REQUIREMENTS
Must obtain and maintain COLLECT certification throughout employment.
SALARY BARGAINING UNIT & TERMS OF EMPLOYMENT
Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening, (3) registration in the New Haven COVID Vaccination/Testing portal and providing proof of full vaccination as per the Mandatory COVID Vaccination/Testing policy, and (4) a 120-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.
This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees.
Selection Plan
Applicants meeting minimum requirements will be invited to participate in a Civil Service exam at a later date.
Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.
