Police Records Clerk #2305-6491-01
*Multiple vacancies*
- Date Opened
- Thursday, May 25, 2023 12:01 AM
- Close Date
- Friday, June 09, 2023 11:59 PM
- Section
- Police Support Services
- Salary
- Within Local 884 Range 7: $44,086 annualized - salary revised 06/06/23
- Employment Type
- Full Time
PRIMARY FUNCTIONS
This is highly responsible and specialized clerical work within the Records Room and Property Room of the Department of Police Service. Work involves the performance of duties which require attention to detail and accuracy in filing and recording information. Work is performed independently under general supervision. Performance is reviewed by the Unit Supervisor, who along with other supervisory personnel available to answer questions or resolve problems. There is extensive communication with the public, city agencies, and police employees utilizing computers and telephones.
The Records Division is a 24/7 operations so varied schedules will be required.
TYPICAL DUTIES AND RESPONSIBILITIES
- Initiates and maintains proper files on all arrested persons using standard department recording methods.
- Performs warrant checks via manual and automated systems.
- Enters information into in-house and state computer systems relative to arrested and wanted persons in accordance with standard procedure.
- Handles requests from persons seeking information held within the Records Unit in accordance with law and regulations.
- Uses standard office equipment to include: microfilming machines, copier, facsimile, typewriter, and computer terminal.
- Files, maintains and retrieves information from department information system.
- Uses department radio communication system.
- Reviews incoming Case Incident Reports filed by field personnel before entry into department informational system.
- Records records of dispositions on court cases.
- Performs related work as required.
EDUCATION, QUALIFICATIONS & EXPERIENCE
Graduation from standard high school and 1 - 3 years office experience; or any equivalent combination of training and experience, including high school graduation, which provides the following knowledge, skills and abilities:
KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES
- Ability to learn operational procedures.
- Ability to perform tasks consistent with learned procedures.
- Ability to communicate calmly, effectively and courteously with the public as well as others within the law enforcement profession.
- Ability to write clearly and legibly.
- Ability to work rotating shifts.
- Ability to carry out oral and written instructions correctly.
- Ability to type and file information accurately.
- Ability to check and be responsible for own work.
- Ability to keep all matters confidential.
- Skill in typing accurately.
- Ability to learn software specific to assignment.
NECESSARY SPECIAL REQUIREMENTS
- Must obtain and maintain COLLECT certification throughout employment.
The Connecticut On-Line Law Enforcement Communications Teleprocessing (COLLECT) System is utilized throughout Connecticut to access valuable online State and Federal law enforcement resources.
Information on COLLECT can be found online HERE.
SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT
This is a "General Fund," tested position.
This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees; the salary is within Local 884, Range 7.
Bargaining agreements available to review HERE.
General Funded hires into this class shall not be covered by Social Security but rather the City pension, contributing 9% of salary.
Selection Plan
Applications will be reviewed by the Department of Human Resources after the closing date. Persons meeting minimum requirements will be invited to participate in a Civil Service exam process at a later date.
It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process, and in some cases, this information may be used to determine the eligibility list.
Information regarding the employment and selection process can be found HERE.
Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.
Conclusion
To apply for this opportunity:
- Complete your User Registration. You are encouraged to save your Applicant Profile for future use.
- You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting.
- MAKE SURE the job you are applying for is named at the top of the page as you review your application!
- Review or modify your application for that position
- Click "Ready to Send App" or the "Send" tab; read page and click the attestation
- Click "Send to City of New Haven"
- You will be redirected to "CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION"
- You will also receive an email and text, if a number was provided, confirming your submission
- If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov
Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.