Board of Education Procurement Coordinator #2306-7788-01

• Reviews and updates procurement procedures and ensures purchasing documents comply with Federal, State and local laws, rules and regulations as applicable.
• Analyzes and reviews purchase requests to ensure completeness, accuracy, and conformance to established standards and guidelines; determines and executes resolution of issues to ensure customer requirements are met for work order, will-call, and delivery.
• Manages the bid process of pre-bid meetings, tabulation, evaluation, and recommendation with appropriate school and/or City staff.
• Collaborates with and serves as liaison to committees of administrators, curriculum planners, principals, department heads, and other stakeholders in formulating and upgrading specifications and evaluating procurement solicitations.
• Exercises direct contact with vendors/contractors to ensure performance and follow-up on alleged discrepancies and/or non-performance; works to resolve discrepancies, non-performance, or any contract/bid protests accordingly.
• Manages the daily purchasing functions for goods and services District-wide.
• Prepares written recommendations to the School Board for purchases based on policies and procedures.
• Demonstrates continuous effort to improve operations, decrease turnaround time and streamline work processes; works cooperatively and jointly to provide quality, seamless customer services. Keeps department management informed of activities and provides reports to department manager as needed.
• Tracks the amount of purchase orders issued by bid or approved contract and ensures total amount of purchase orders released does not exceed amount approved by the School Board.
• Assists with the preparation of the annual budget relating to Citywide purchasing and replacement of equipment, materials, supplies, and services.
• Advises school and department personnel of new items available.
• Works closely with vendors to obtain necessary documents for contracting and to facilitate payment process.
• Conduct Interview with vendors and Town officials regarding procurement matters.
• Establish levels and maintain control of central office supply stock.
• Performs related work as required.

• Knowledge of municipal purchasing procedures, pertinent state and federal laws and city ordinances relative to bidding, types of equipment and materials purchased by a municipality and the sources of supply for these materials.
• Thorough knowledge of bookkeeping principles and practices as applied to accounting transactions.
• Knowledge of general procurement principles, practices, and methods.
• Knowledge of basic governmental accounting methods and principles.
• Knowledge of MS Office Suite.
• Ability to maintain complex procurement records and to prepare financial reports and statements.
• Excellent verbal and written communication and organizational skills
• Ability to establish and maintain effective working relationships with other employees and the public.

This is a General Fund, "Tested" position. 

This position is included in a collective bargaining agreement with Local 3144, American Federation of State, County and Municipal Employees; the salary is within Local 3144, Range 10.

Bargaining agreements available to review HERE.

Candidates are required to submit their comprehensive resumes, academic records, certifications, professional accomplishments, and any other relevant documents, so that we may assess qualifications.This credential review will evaluate the practical skills, experience, expertise, and achievements of the candidate.

It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process, and this information may be used to determine the Eligibility List.

Information regarding the employment and selection process can be found HERE.