Accounts Payable Auditor II Part Time #2309-1104-01
- Date Opened
- Thursday, September 21, 2023 12:01 AM
- Close Date
- Sunday, October 22, 2023 11:59 PM
- Section
- Accounts Payable
- Salary
- $21.50 per hour, 19 hours per week
- Employment Type
- Part Time
Introduction
This part-time position with the City is an excellent job opportunity for those just starting their career or seeking to transition into the public sector.
If you bring a strong foundation in bookkeeping and auditing, coupled with experience in large-scale financial control programs, we invite you to join our team and contribute to the financial stability of our community.
If you bring a strong foundation in bookkeeping and auditing, coupled with experience in large-scale financial control programs, we invite you to join our team and contribute to the financial stability of our community.
PRIMARY FUNCTIONS
This is responsible financial control work in the analysis, evaluation and verification of municipal expenditures prior to the actual disbursement of funds.
An employee in this class analyzes and evaluates encumbrance documents, contracts and vouchers as a condition precedent to authorization of payment by the Controller. Work requires knowledge of financial directives and their application to expenditure control procedures. Emphasis in this activity is upon accuracy, and the maintenance of continuity of workflow; and the employee is frequently responsible for making decisions based on experience and knowledge of operating departments, although policy problems are referred to a supervisor.
Work is performed under the supervision of the Accounts Payable Supervisor and is reviewed through conferences, reports, and general observations to determine the effectiveness of the expenditures control program.
An employee in this class analyzes and evaluates encumbrance documents, contracts and vouchers as a condition precedent to authorization of payment by the Controller. Work requires knowledge of financial directives and their application to expenditure control procedures. Emphasis in this activity is upon accuracy, and the maintenance of continuity of workflow; and the employee is frequently responsible for making decisions based on experience and knowledge of operating departments, although policy problems are referred to a supervisor.
Work is performed under the supervision of the Accounts Payable Supervisor and is reviewed through conferences, reports, and general observations to determine the effectiveness of the expenditures control program.
TYPICAL DUTIES AND RESPONSIBILITIES
- Audits and reviews transactions documents pertaining to a variety of municipal expenditures, such as payment vouchers, purchase orders, requisitions, and contracts for proper authorization, accuracy in computations, account codes, prices, and availability of appropriated funds.
- Confers with employees of other departments concerning problems in the processing of financial transactions and recommends solutions.
- Consults with administrative superiors regarding the establishment of policies pertaining to the authorization of payments and modifications of existing procedures.
- Resolves problems arising during the auditing of municipal expenditures.
- Performs related work as required.
EDUCATION, QUALIFICATIONS & EXPERIENCE
Graduation form a standard high school supplemented by courses in bookkeeping and auditing; and three years of experience in a large-scale financial control program; or any equivalent combination of training and experience which provides the following knowledge, abilities and skills:
KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES
- Working knowledge of the principles and techniques of expenditure auditing and the ability to apply these to expenditure transactions;
- Some knowledge of the principles and methods of the operation of office machines and appliances;
- Ability to analyze financial problems and to make recommendations to affect their solution;
- Ability to interpret and explain the statutory and other requirements pertinent to municipal expenditures;
- Ability to detect possible deficiencies in expenditure documents;
- Ability to establish and maintain effective and harmonious working relationships with supervisors, and other City officials.
SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT
This is a General Fund, "Non Tested" position.
This part time position is not eligible to receive medical benefits, vacation pay, sick pay, holiday, union membership, or union contractual benefits. Any period of part time employment will not be construed in any way to mean probationary employment. Persons may not be employed in two concurrent part time positions with the City and/or the Board of Education at the same time.
Employment is contingent upon the successful completion of: (1) a pre-employment background check,and (2) a pre-employment drug screening in accordance with the City’s Drug Free Workplace Policy*. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.
Selection Plan
Applications will be reviewed by the Department of Human Resources and the hiring department after the closing date.
It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process, and in some cases, this information may be used to determine the eligibility list.
Conclusion
To apply for this opportunity:
- Complete your User Registration. You are encouraged to save your Applicant Profile for future use.
- You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting.
- MAKE SURE the job you are applying for is named at the top of the page as you review your application!
- Review or modify your application for that position
- Click "Ready to Send App" or the "Send" tab; read page and click the attestation
- Click "Send to City of New Haven"
- You will be redirected to "CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION"
- You will also receive an email and text, if a number was provided, confirming your submission
- If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at NHJobs@newhavenct.gov
Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.