Registrar of Vital Statistics #2403-5242-01

This position is responsible for the administrative management work in the Office of Vital Statistics. Work involves oversight and management of the recording, updating, issuing and preservation of records of all births, marriages and deaths that occur in the City of New Haven in accordance with all applicable statutory requirements. Position is also responsible for the issuance of the Elm City Resident card and the maintaining of applicant information in compliance with related City ordinance. Supervises and directs personnel in the Office of Vital Statistics and their work activities.

• Enforces all applicable statutory requirements regarding the recording, preserving and reporting of vital statistics.
• Interacts with the public, as well as in-state and out-of-state community organizations, funeral homes, local, state, federal and other agencies and officials regarding laws, policies, procedures, inquiries or other matters related to vital statistics.
• Appears at various courts within the State of CT to testify as to the validity of records.
• Manages the Office of Vital Statistics through supervising and directing personnel and work activities, establishing policies and procedures, preparing the budget, controlling expenditures, preparing and submitting required reports and evaluating compliances.
• Oversees and manages the issuing of Elm City Resident Cards onsite and occasionally at conferences, fairs and other neighborhood and/or civic events.
• Works closely with inter-departmental staff in fulfilling the mission of the Office of Vital Statistics and any related/overlapping mission or goals of the Health Department.
• Performs other related work as required.

Graduation from an accredited four-year college or university with course work in a field related to Health Information Management, Statistics, Public or Business Administration, plus minimum of three (3) years of experience in professional administrative functions such as vital statistics, medical records, or office management, one (1) year of which were in a lead or supervisory capacity; bilingual (English/Spanish) preferred.

• Working knowledge of federal, state and local laws and regulations pertaining to the recording, preserving and reporting of vital statistics.
• Knowledge and experience with health information technology systems.
• Skill in the effective management and supervision of personnel and work activities, budget and report preparation.
• Skill in the use of computers, related software programs, microfilm reader/printers, cash registers and related office equipment.
• Ability to analyze and interpret complex legislation and regulations.
• Ability to track and generate local reports for births, deaths, and marriages.
• Ability to plan, organize and administer the activities of a vital records unit.
• Ability to communicate effectively in both written and oral forms.
• Ability to establish and maintain effective working relationships with staff, the public, public officials and various organizations and agencies.

Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.

It is critical that you complete the application thoroughly and submit information as outlined above, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date.

Information regarding the employment and selection process can be found HERE.

Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.