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Portfolio Management Specialist #2102-200500-02

Date Opened
Tuesday, February 09, 2021 8:00 AM
Close Date
Wednesday, March 24, 2021 11:59 PM
Section
General Services
Salary
  • $52,526 - $65,657 Commensurate with Experience
Employment Type
  • Full Time
Go Back View Benefits

Introduction

The goal of the City of Charlotte’s General Services Department is to guide agencies through innovative and efficient deployment of resources to meet their missions and fulfill the needs of the City in a rapidly evolving and complex environment.  The Department will design and deliver expanded, shared services across departments and for the City of Charlotte to improve performance and save taxpayer money.  General Services consists of capital project management, fleet services, procurement, real estate, environmental services, property management, and other support services.  

Overview

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Summary

The Portfolio Management Specialist acts as a central administrative hub for the Real Estate Division within the General Services Department.  Provides administrative support to the Real Estate Division Manager and serves as the administrative officer for portfolio management. 

Major Duties and Responsibilities

  • Provide division-wide administrative support including meeting scheduling, agenda preparation and minutes, travel and training support, and collaboration on process review and implementation.
  • Track parcels coming into or out of the inventory, enter property data and maintain database of City-owned real property inventory.
  • Assign service requests, enter new lease data and maintain the Cityworks database of leases and ongoing projects.
  • As records manager, maintain the Portfolio Management hard copy files and scan, archive and index all Division-initiated contracts.
  • Provide research through internet and public record searches including title searches of properties.
  • Serve as resource and liaison between the division manager and individual work groups by providing various administrative assistance and services.
  • Perform other administrative support as assigned. 

Knowledge, Skills & Abilities

  • Proficiency in MS Office applications and real estate databases.
  • Interest and ability to learn new applications.
  • Ability to learn and support a wide variety of business functions.
  • Well organized, with the ability to take direction from a variety of sources and prioritize assignments.
  • Knowledge of real estate law and legal terminology.
  • Ability to research, gather, analyze, and organize information in a variety of formats.
  • Ability to conduct specialized research of real property ownership including title searches.
  • Ability to meet deadlines and manage time efficiently.
  • Work well independently, and as part of a team.
  • Demonstrates self-awareness and is customer-focused and adaptable.
  • Communicate effectively verbally and in writing.
  • Ability to use discretion when working with confidential information.

Preferred Qualification

Experience as a paralegal, licensed real estate agent and/or office manager within a real estate environment.

Minimum Qualifications

High school diploma or equivalent with three (3) years of related experience or Associate’s degree and two (2) years of experience or equivalent combination of education, work experience, and relevant industry/job specific knowledge, skills, and/or certifications may be considered.

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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