Manager of Contract Administration #2108-201100-01

The City of Charlotte is the largest municipality in North Carolina and the 17th largest city in the United States, with a total population of more than 872,498 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

The Administrative Officer V is an integral part of Transit’s financial management team. This position performs a wide variety of highly responsible, complex, diverse, and advanced level duties with an emphasis on supporting contracts administration including data analytics, project management and other various support functions leading to efficient and effective controls. This position provides senior level analytical and contracting expertise and consultation in support of all procurement needs and requirements. Oversees the performing a wide variety of analytical support duties and administrative tasks related to organizational analysis. As well as, overseeing the conduction of quantitative analyses of information impacting customer fares, sales tax, fuel tax, and fuel hedging program, system analysis, procedures, and operations; the designs and implementation of improved systems, procedures and methods. This position requires a progressive thinker who can work with a team of highly functioning professional critical thinkers who are constantly motivated to better serve employees and the public.

Develop and maintain professional relationships with Project Managers, Division Leaders, Deputies, Directors, the City Attorney’s Office, Internal Audit and others as needed in order to effectively collaborate, develop project scopes, and manage ongoing contracts in a timely and effective manner.

Assist in strategic development of short- and long-term plans to ensure compliance with City Procurement policies and procedures by establishing appropriate checks and balances   from contract creation through execution and performance to oversee the proper administration and management of CATS contracts

Perform sensitive, complex, and difficult analytical work including administration of specified programs, such as fuel hedging, inventory abnormal spoilage, energy efficiency programs with an overall departmental financial impact

Assist with development of procedures for implementing organizational changes, such as new initiatives, such as Battery Electric Buses. Compress Natural Gas, Outsourcing of Services (Inventory Management, Vehicle Maintenance, and other various operations) and administrative system reviews of contract scopes, expiration dates and renewals for increased efficiency and compliance with City policies and FTA requirements

Collaborate with Project Managers to forecast procurement needs and ensure there are no procurement gaps

Identify and increase utilization of citywide contracts, where appropriate to support CATS’ ongoing operational needs for commodities and services.

Serve as project manager or coordinator for special activities as assigned and as related to contract management and implementation of new initiatives.

Prepare response, write reports, and make recommendations/presentations regarding findings and research pertaining to various analytical work and new initiatives.

Provides strategic consultation to facilitate procurement and contracting decisions, as well as project planning services, requirements, technical specifications, and scope development for all related projects

Create and maintain a database using Microsoft Office Programs, such as Access with scopes in collaboration with appropriate stakeholders

Develop training curriculum for Project Managers to ensure clear concise Project Support Request submissions

Identifies potential risks and solutions for risk mitigation of various contracts and new initiatives in collaboration with CATS, City Legal, Risk Management, Internal Audit, and other stakeholders

Performs secondary contract administration, monitoring, and reporting as required

May supervise other staff as assigned, Perform other duties as assigned

Highly motivated, seasoned professional able to function with minimal supervision and across multiple procurement disciplines, in partnership with all levels of the organization.

Excellent communication and organizational skills.  

Ability to effectively prioritize and schedule work.

Considerable latitude for exercise of independent judgement.

Establish and maintain effective working relationships with others.

Demonstrate strong supervisory skills.  

Present information and findings recommendations in a thoughtful, comprehensive, and sophisticated manner.

Exercise tact and diplomacy in dealing with sensitive, complex, and confidential issues and situations.

Employ principles and practices of public administration including organizations and functions of municipal government including appropriate governing laws and City policies.

Must be proficient in Microsoft Word, Excel, and Outlook

· Bachelor’s Degree and three to five years of related experience

· Five (5) years or more of experience working in a local government, or experience working within a large, complex organization

Bachelor’s degree with three (3) years of experience working in local government, or expertise working within a large, complex organization; or an equivalent combination of education and relevant experience that provides the necessary knowledge, skills and abilities to successfully perform the essential job duties

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.