Accountant Lead #2402-221200-01
Full Time Temporary Position
- Date Opened
- Tuesday, February 13, 2024 8:00 AM
- Close Date
- Tuesday, February 27, 2024 8:00 PM
- Section
- Finance
- Salary
- $71,486-$89,357 Commensurate with Experience
Overview
The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Summary
Major Duties and Responsibilities
- Track and resolve outstanding payment issues by reviewing weekly aging reports, as well as generating statements & letters in a timely manner.
- Monitor and maintain customer accounts in the Accounts Receivable Systems by preparing various reports, conducting research and analysis of accounts.
- Works with staff and vendors to research invoices in discrepancy and recommend solutions.
- Conducts research and analysis. Provides information on financial matters and prepares and reviews various quarterly and annual reports.
- Interprets and implements accounting policies and procedures. Maintains and recommends new internal controls, process improvements, and automated solutions to the accounting system.
- Performs special project assignments as assigned.
- Performs other duties as assigned.
- Assists Accounts Payable and Receivable team with continuous improvement initiatives.
- Maintains procedures and policies to ensure adherence to company guidelines and internal controls.
- Supports the implementation and maintenance of ERP financial systems including identifying system defects, vetting customization requests, and document testing results.
- Coordinates special projects.
- Manages monthly closing of AP and AR records.
- Assists in the maintenance of AP and year-end files.
- Assists in the preparation of 1098s and 1099s and performs other general accounting functions and assignments as necessary.
- Ensures timely payments of vendor invoices for pay cycles.
- Ensures timely billing and recurring billings are set up and completed in a timely manner.
- Ensures monthly statements are reconciled.
- Assists with escalated vendor inquiries regarding discrepancies or outstanding balances on vendor accounts.
- Contract review and pre-audit process.
- Processing various account reconciliations including Accounts Payable, Accounts Receivable and Travel and Expense
- Researches and Prepares Public Record Requests for the division.
- Communicate with internal and external customers.
- Research and analyze situations.
- Perform all other accounting and reporting responsibilities requested by the Financial Services Division Manager.
- Trains within Excel to use advance functions to help manipulate data quickly.
- Assists Client Relation team with developing specific goals and plans to prioritize, organize, and accomplish productivity performance goals.
- Monitor vendor compliance with contractual terms and City departmental spend.
- Routinely makes decisions regarding the posting of contracts reviewing appropriate terms and conditions, financial encumbrances, renewals and extensions of service contracts.
- Perform all other accounting and reporting responsibilities requested by the Assistant Financial Services Division Manager and the Financial Services Division Manager.
- Work requires providing guidance and the potential to oversee another employee. This position may oversee work quality, training, instructing, and work assignments.
- Trains and oversees staff.
- Indirect supervision of functional activities of staff in coordination with division leadership.
Knowledge, Skills & Abilities
- Administrative and clerical procedures, methods, and computer equipment
- Principles, practices and techniques of basic bookkeeping, accounting, finance and financial reporting
- Basic PC based software applications, business software, and financial systems
- Records retention and disposal
- Contract management
- City banking services and points of contact
- City Internal Financial Control Policy
- Payment processing systems
- Governmental Accounting
- Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
- Performing a variety of duties, often changing from one task to another of a different nature
- Performing basic mathematical functions such as addition, subtraction, multiplication,
- Research, data analysis, and data metrics
- Project management
- Software applications for spreadsheets, databases, and accounting systems
- Providing excellent customer service
- Organization and time management
- Collaboration and teamwork
- Troubleshooting and problem-solving techniques
- Critical and analytical thinking, decision making and attention to detail
- Leadership skills
- Work independently & handle dynamic timelines
- Understand and carry out oral and written directions
- Accurately organize and maintain paper documents and electronic files
- Maintain the confidentiality of information and professional boundaries
- Communicate clearly and concisely in written and verbal communication
- Use applicable software
- Deliver presentations and facilitate meetings
- Come up with proactive solutions and critical thinking
- Carry out assignments using own initiative and minimal instructions
- Plan, direct and work as a team with colleagues as well as establish effective working re public
- Analyze financial issues and identify trends
- Manage outside vendor relationships
Minimum Qualifications
Bachelor's level degree and three years relevant experience.
Or
Master’s level degree and one year relevant experience.
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
In Conclusion