Introduction
Charlotte’s local government, with more than 7,000 employees and a $2.39 billion budget, works hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Administrative support
Charlotte Water is an enterprise department of the City of Charlotte and one of the largest public water and sewer service providers in the southeast with 300,000 customer accounts and over 1000 employees. Our service area includes the City of Charlotte, Mecklenburg County and the towns of Huntersville, Cornelius, Davidson, Mint Hill, Matthews and Pineville. Charlotte Water’s FY 23 budget is $535M and a five-year capital program of $2.5 billion. We enjoy the highest credit ratings from all three major credit rating agencies as a result of sound financial planning and management and strong support from our City Council. We value competent, skilled candidates with a customer service focus to work in a team environment.
Overview
The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Function
This position provides administrative support and supervision for major administrative functions and processes for the Real Estate section within Charlotte Water (CLTWater) Engineering.
Summary
This role is responsible for managing utility owned properties, easements, and water/sewer infrastructure and administrative processes related to real estate and asset management. Work involves researching and analyzing data; preparing documents, contracts, and reports; supporting budget, real estate inventory, purchasing, and invoicing processes; project status data; maintaining databases; administering related department fleet functions; coordinating meetings, schedules, and events; maintaining related files; and providing customer service.
Major Duties and Responsibilities
• Assist in acquiring commercial property to be leased by the City of Charlotte [under the guise of CLTWater].
• Assist in managing, budgeting, recording, reporting and reconciling Real Estate and Asset Management capital project account.
• Assist outside Real Estate Services consultants as required for CLTWater projects.
• Assist in entering and maintaining CLTWater’s real estate records, settlements, and data in e-Builder.
• Assist in the creation and documentation of new department processes.
• Serve as the main point of contact to respond and research customer inquiries associated with existing Easements.
• Maintain database report of CLTWater related properties.
• Attend conferences, seminars, industry trade shows and sales missions as well as meetings with local and regional economic partners, government agencies and other business-related events.
• May support property management activities with the Maintenance Division on active & inactive Charlotte Water-managed, City-owned parcels and easements, including, but not limited to, landscaping, tree removal and criminal nuisance abatement, towing, littering-debris removal and limited physical security structural maintenance such as signage and adjoining property owner outreach.
• Performs basic research of information; enters data; extracts data for analysis; and prepares, maintains, and produces lists, tables, and reports as requested.
• Works as member of a team on a project basis.
• Participates in special projects.
• Performs other related job duties as assigned.
Knowledge, Skills & Abilities
• Knowledge of the Real Estate Industry
• Knowledge of e-Builder, PeopleSoft, Windows, Microsoft Office/365, including Outlook, Excel, SharePoint, and Power Point
• Knowledge of collaborative delivery project methods, such as Design Build.
• Knowledge of asset management.
• Knowledge of customer service.
• Skill in working with Title and Survey documents
• Skill in communicating, both verbally and written.
• Skill in establishing interpersonal effective working relationships.
• Ability to prioritize and work on multiple tasks within a team atmosphere.
• Ability to plan, direct, and oversee the work of others as assigned.
Preferred Qualification
• Associate degree & three (3) years of related work experience
• NC Real Estate broker License
• Experience with Munis, Clarity, and ArcGIS software
• Experience with information systems; development and configuration
• Membership in International Right of Way Association (IRWA)
Minimum Qualifications
• High school diploma or Equivalent.
• Five (5) years of related work experience with public administration involving large field staff and support services.
OR
• Associate degree
• Three (3) years of related work experience with public administration involving large field staff and support services.
LICENSES, CERTIFICATIONS OR REGISTRATIONS:
• NC Real Estate broker License w/in 6 months of start
• Requires valid driver’s license.
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
In Conclusion
If you have technical issues submitting your application, click
here.
