State of Maryland

A Data Entry Operator II is the full performance level of work keying large amounts of data from source documents into a computer or onto magnetic tape or disk according to a production schedule.  Employees in this classification do not supervise other positions.

Employees in this classification receive general supervision from a Data Entry Operator Supervisor.  Employees in this classification may be assigned to work day, evening or night shifts, which may include weekends and holidays.  Employees are required to work with keyboards and computer monitors for long periods of time.

Positions in this classification are evaluated by using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.

The Data Entry Operator I and Data Entry Operator II are differentiated on the basis of the degree of supervisory control exercised by the supervisor over these employees.  The Data Entry Operator I performs duties under close supervision at times and under general supervision at other times depending on the complexity of the specific duties being performed while the Data Entry Operator II performs the full range of duties and responsibilities under general supervision.  The Data Entry Operator II is differentiated from the Data Entry Operator Lead in that the Data Entry Operator Lead assigns, reviews and approves the work of and trains lower-level Data Entry Operators.

Keys alpha, numeric or symbolic data from source documents into a computer or onto magnetic tape or disk according to a production schedule;

Ensures accuracy of data entered by re-keying data in a verification format;

Prepares, corrects, edits, updates and retrieves entered data;

May classify and code data entered into a computer according to agency operating procedures;

May maintain production control logs to track work received and processed by the data entry unit;

May purge data from the data entry system once jobs are completed;

Performs other related duties.

Knowledge of data entry procedures and practices;

Skill in keyboarding at a minimum of forty words per minute;

Skill in quickly and accurately keying large amounts of alpha, numeric and symbolic data from source documents into a computer or onto magnetic tape or disk according to a production schedule;

Skill in classifying and coding data according to agency operating procedures;

Ability to understand and follow instructions;

Ability to communicate effectively with co-workers;

Ability to maintain confidentiality of data.

Education:   None.

Experience: One year of experience keying large amounts of alpha, numeric or symbolic data from source documents into a computer or onto magnetic tape or disk according to a production schedule.

Note: Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or in Administrative, Clerical, or Office Services specialty codes in the clerical support field of work on a year-for-year basis for the required experience.

1. Candidates for this classification must demonstrate the ability to keyboard at forty words per minute on a standard keyboard or one hundred keystrokes per minute on data entry equipment.

2. Employees in this classification must meet production standards established by the employing agency.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is assigned to Bargaining Unit B, Administrative, Technical and Clerical classes.  As provided by the State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.

Employees in this classification are eligible to receive overtime compensation.  An employee who works more than the normal workweek is entitled to be compensated for that overtime, as provided by the State Personnel and Pensions Article, Section 8-305.

This classification is one level in a Non-Competitive Promotion (NCP) series. NCP promotions are promotions by which employees may advance in grade and class level from trainee to full performance level in a classification series.  In order to be non-competitively promoted to the next level in a NCP series, an employee must: 1) perform the main purpose of the class, as defined by the Nature of Work section of the class specification; 2) receive the type of supervision defined in the class specification and 3) meet the minimum qualifications of the classification.