State of Maryland

A DGS Procurement Officer Manager is the managerial level of work within the Department of General Services procuring equipment, services, construction, supplies, information technology and other needs, which must be obtained through the competitive or negotiated procurement process.  Employees in this classification are responsible for soliciting, evaluating, negotiating and awarding statewide contracts, according to State procurement laws, procedures and regulations, as well as maintaining contracts by assuring compliance with terms and conditions.  Employees in this classification must also monitor, review and audit procurements of other State agencies.  Employees in this classification supervise DGS Procurement Officer Supervisors.  Employees in this classification regularly give guidance and direction to Agency Procurement Specialists and support staff.

Employees in this classification receive managerial supervision from a higher-level procurement administrator or other designated administrator.

Positions in this classification are evaluated by using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.

The DGS Procurement Officer Manager is differentiated from the DGS Procurement Officer Supervisor in that the DGS Procurement Officer Manager has supervisory responsibility for DGS Procurement Officer Supervisors while the DGS Procurement Officer Supervisor has supervisory responsibility for lower-level DGS Procurement Officers.

Plans, directs and administers procurement operations of a DGS procurement office in accordance with applicable laws, rules, regulations, policies and procedures and enforces their proper application;

Plans, coordinates, supervises and evaluates the work of DGS Procurement Officers Supervisors;

Assesses DGS procurement operations and identifies activities that require greater monitoring or control and develops and implements corrective actions as required;

Provides instruction, direction and guidance to contract and procurement personnel statewide in all aspects of the procurement process by attending agency pre-bid or pre-proposal conferences, meeting with agency procurement staff to discuss results of procurement analyses and conducting formal and informal training for agency procurement staff in State procurement laws, regulations, policies and procedures;

Assists with and manages statewide contracts after award;

Reviews, analyzes and approves contract documents from other State agency procurement personnel for content and format, to ensure adherence to State procurement laws, regulations, policies and procedures, and to prevent duplicate and unnecessary procurements;

Determines basis for awards and evaluation criteria;

Develops contract specifications including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations for the procurement of all necessary services, supplies, equipment, real estate, construction, indefinite quantity contracts, facilities maintenance and commodities;

Manages statewide indefinite quantity contracts;

Conducts pre-bid and pre-proposal conferences and site inspections, explains procurement requirements;

Establishes procurement procedures, and schedules, participates in, and conducts offerors’ discussions and contract negotiations;

Examines bid proposals to determine issues of responsiveness and responsibility and the need for additional information;

Conducts bid openings for competitive procurements to determine whether offerors are reasonably qualified to be selected for award and may recommend proposals for awards;

Manages the advertisement of procurement opportunities, distributes specifications to vendors, conducts vendor conferences, receives and secures bid or proposals, oversees the evaluation process and contract award;

Assists with or conducts debriefings;

Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements;

Researches materials and provides testimony regarding Board of Public Works items;

Prepares documents for Board of Public Works contract approval;

Prepares minutes of pre-bid/pre-proposal conferences, addenda to Requests for Proposals (RFP)/Invitation for Bids (IFB) and answers written questions from potential bidders and offerors;

Compiles data and prepares routine and non-routine reports as required for use in evaluating State procurement activity;

Provides testimony in bid protest disputes;

Evaluates contractor’s performance against terms and conditions of contracts and recommends corrective actions, such as the application of damages, withholding of payment or termination of contract;

Confers with Assistant Attorney General’s Office regarding bid irregularities, contract disputes, protests or appeals and Public Information Act requests;

Verifies Certificates of Insurance, Bonds and references for compliance with contract requirements;

Verifies Minority Business Enterprise (MBE) participation;

Prepares documents for Board of Public Works (BPW) contract approval;

Uses the Advanced Purchasing and Inventory System (ADPICS) portion of Financial Management Information System (FMIS) to facilitate the procurement process;

May provide advice and guidance to paraprofessional support staff;

Performs other related duties.

Class Descriptions are broad descriptions covering groups of positions used by various State departments and agencies.  Position descriptions maintained by the using department or agency specifically address the essential job functions of each position. 

Class Descriptions provide information about the Nature of Work, Examples of Work, General Requirements and Acknowledgements.  The Required Knowledge, Skills, and Abilities; Minimum Education and Experience Requirements; Special Requirements; and recruitment and testing procedures are set by the using agency.

This is a Management Service classification in the State Personnel Management System.  All positions in this classification are Management Service positions.

This classification is not assigned to a bargaining unit, as indicated by the designation of S (Supervisor), M (Manager), T (Agency Head), U (Board or Commission Member), W (Student), X (Used by Agency or Excluded by Executive Order), or Z (Confidential).  As provided by State Personnel and Pensions Article, Section 3-102, Annotated Code of Maryland, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.