State of Maryland

An Election Program Supervisor II is the supervisory level of election programs in a local election office. Employees in this classification supervise and train employees in the Election program such as Election Clerks, Election Program Trainees, Election Program Assistants, Election Program Specialists and other support staff.

Employees in this classification receive general supervision from an Election Director or Election Deputy Director or Program Managers. The work may require travel to election program related activities and events outside the election office; register voters; train election officials and voter registration staff and volunteers or provide related services. Employees may be required to work evenings and weekends, particularly prior to and following an election.

Positions in this classification are evaluated by using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.

The Election Program Supervisor II provides the full range of supervision and training to the Election Clerks, Election Program Trainees, Election Program Assistants, Election Program Specialists and other support staff and may have administrative responsibilities related to the entire office operation. The Election Program Supervisor II is differentiated from the Election Program Supervisor I in that the Election Program Supervisor II may act in the stead of the Election Program Manager in their absence.

Supervises Election Clerks, Election Program Specialists, Election Program Assistants, Election Program Trainees and other support staff engaged in administering Election Programs;

Coordinates and supervises special projects;

Trains employees, other support staff and volunteers in election procedures such as registering voters;

Supervises and processes a full range of voter activities such as voter registrations, absentee ballot applications, provisional ballot applications and other related activities;

Compiles and maintains statistics;

Assists with developing, revising and implementing office practices and procedures;

Answers inquiries regarding election procedures in person, by telephone, by U.S. mail and by e-mail;

Assists the Election Director, the Election Deputy Director or Program Manager in redistricting by obtaining census information, researching appropriate boundary lines and markers, and checking and recommending potential polling locations;

Applies knowledge of the Election Law Article of the Annotated Code of Maryland, the Code of Maryland Regulations and the Federal Voting Assistance Program;

Recruits election officials needed to staff polling places, organizes required training sessions, and implements and revises practices and procedures related to judge recruitment;

Accepts and processes candidate and committee filings;

Supervises the implementation and maintenance of polling place accessibility in accordance with the Americans with Disabilities Act and State policies and guidelines;

Maintains current knowledge of the National Voter Registration Act and all related regulations for the purpose of managing all phases of the Act, including the category of inactive voters;

May review reports and summarize information to facilitate review by the Program Manager;

May perform audits;

May supervise technicians engaged in maintaining and repairing election equipment;

May prepare election calendar;

May purchase and inventory supplies;

Performs other related duties.

Knowledge of State and federal election laws, regulations, policies and procedures;

Knowledge of State primary and general election procedures for federal, State and municipal elections;

Skill in word processing, personal computers and other office equipment and related software applications;

Skill in maintaining accurate and detailed records;

Skill in maintaining workflow despite frequent interruptions and changing priorities;

Ability to effectively distribute assignments and supervise co-workers while performing program functions or tasks;

Ability to remain organized while performing multiple functions or tasks;

Ability to communicate effectively and tactfully with the general public, State officials, candidates, election officials and co-workers;

Ability to effectively instruct election officials and co-workers;

Ability to use independent judgment in applying and explaining election laws, rules, and procedures;

Ability to meet time sensitive deadlines and demands.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of experience applying election laws, rules and  procedures in a local election office.

Notes:

1. Candidates may substitute one year of specialized clerical experience for each six months of the required experience applying election laws, rules and procedures in a local.  Specialized clerical experience is defined as work in an office which requires reviewing, verifying and interpreting information in order to make determinations and resolve work problems in accordance with policies, regulations, guidelines and procedures.

2. Candidates may substitute two years of general clerical experience for each six months of the required experience applying election laws, rules and procedures in a local election office.  General clerical experience is defined as work performing a variety of clerical duties which are clear-cut and typically found in office settings, such as filing, copying, posting data and directing telephone calls.

3. Candidates may substitute thirty credit hours from an accredited college or university for one year of experience, for up to two years of the required experience.

4. Candidates may substitute additional experience applying election laws, rules and procedures in a local election office on a year-for- year basis for the required education.

1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d), Annotated Code of Maryland.

2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is not assigned to a bargaining unit, as indicated by the designation of S (Supervisor), M (Manager), T (Agency Head), U (Board or Commission Member), W (Student), X (Used by Agency or Excluded by Executive Order), or Z (Confidential).  As provided by State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.