State of Maryland

An Election Clerk II is the intermediate level of specialized clerical work in a local election office. Employees in this classification process and maintain voter records and apply election laws, rules and procedures to work problems. Employees in this classification do not supervise other positions.

Employees in this classification receive moderate supervision from an Election Supervisor, Election Deputy Director or Election Director. The work may require travel to schools, nursing homes or other facilities to register voters or provide related services. Employees may be required to work evenings and weekends, particularly prior to and following an election.

Positions in this classification are evaluated by using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.

The Election Clerk I, Election Clerk II and Election Clerk III are differentiated on the basis of degree of supervisory control exercised by the supervisor over these employees. The Election Clerk I learns to perform duties under close supervision. The Election Clerk II performs duties under close supervision at times and under general supervision at other times depending on the complexity of the specific duty being performed.  he Election Clerk III performs the full range of duties and responsibilities under general supervision.

Registers voters at local office and outside facilities, completes registration forms and assigns voter district and precinct;

Checks voters’ records for possible duplication and maintains records by updating addresses and names, districts and precincts;

Notifies voters of changes;

Enters voter information into automated and manual records;

Maintains filing systems;

Compiles and maintains statistics;

Answers inquiries regarding election laws, rules and procedures in person, by telephone, U.S. mail and electronic mail;

Proofreads, counts and disseminates elections forms;

May inventory supplies;

May receive, sort and distribute mail or material for processing;

May provide general clerical support to supervisors;

May process absentee ballot applications, issue ballots to qualified voters, receive completed ballots and secure ballots;

In large offices, may specialize in one area, such as absentee ballots or new registrations;

Performs other related duties.

Knowledge of State election laws, statutes and ordinances;

Knowledge of general office practices and procedures;

Ability to enter data into a data entry device with accuracy;

Ability to communicate effectively and tactfully with the general public, State officials, candidates and co-workers;

Ability to use independent judgment in applying and explaining election laws, rules, and procedures.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six months of experience applying election laws, rules and procedures in a local election office.

Notes:

1. Candidates may substitute one year of specialized clerical experience for the required experience applying election laws, rules and procedures in a local election office. Specialized clerical experience is defined as work in an office which requires reviewing, verifying and interpreting information in order to make determinations and resolve work problems in accordance with policies, regulations, guidelines and procedures.

2. Candidates may substitute two years of general clerical experience for the required experience applying election laws, rules and procedures in a local election office. General clerical experience is defined as work performing a variety of clerical duties which are clear-cut and typically found in office settings, such as filing, copying, posting data and directing telephone calls.

3. Candidates may substitute fifteen credit hours from an accredited college or university for the required experience.

4. Candidates may substitute additional experience applying election laws, rules and procedures in a local election office on a year-for-year basis for the required education.

1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d), Annotated Code of Maryland.

2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).

Class Descriptions are broad descriptions covering groups of positions used by various State departments and agencies.  Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

Class Descriptions provide information about the Nature of Work, Examples of Work, General Requirements and Acknowledgements.  The Required Knowledge, Skills, and Abilities; Minimum Education and Experience Requirements; Special Requirements; and recruitment and testing procedures are set by the using agency.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is not assigned to a bargaining unit, as indicated by the designation of S (Supervisor), M (Manager), T (Agency Head), U (Board or Commission Member), W (Student), X (Used by Agency or Excluded by Executive Order), or Z (Confidential).  As provided by State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.

Employees in this classification are eligible to receive overtime compensation. An employee who works more than the normal workweek is entitled to be compensated for that overtime, as provided by the State Personnel and Pensions Article, Section 8-305.

This classification is one level in a Non-Competitive Promotion (NCP) series. NCP promotions are promotions by which employees may advance in grade and class level from trainee to full performance level in a classification series.  In order to be non-competitively promoted to the next level in a NCP series, an employee must: 1) perform the main purpose of the class, as defined by the Nature of Work section of the class specification; 2) receive the type of supervision defined in the class specification and 3) meet the minimum qualifications of the classification.