State of Maryland

20

SKILLED SERVICE BARGAINING UNIT: S

Administrator I – VII Supervisor encompasses administrative staff work related to the administration of departmental policy and overseeing or coordinating agency operations or functioning as a special assistant to an executive. Employees engaged in overseeing or coordinating agency operations are responsible for planning, organizing, implementing, administering and supervising the interpretation and application of agency policies, directives and procedures designed to accomplish the mission of the agency. Employees functioning as special assistants to departmental executives are responsible for program or project review, development, evaluation and coordination. Employees in this classification supervise professional and/or support staff.

Employees receive managerial supervision from a higher-level administrator or executive.

Position allocation within the series is determined on the basis of relative job evaluation among similarly functioning positions. The job evaluation factors include: qualifications; nature and purpose of personal contacts; nature of recommendations, commitments, decisions, and conclusions; creative thought; responsibility for planning; responsibility for administration; and nature of supervision received.

Administrator IV – VII Supervisor are differentiated from Program Manager I – IV in that Program Manager I – IV are responsible for one or more agency-specific programs, including the supervision of staff and responsibility for a budget. Administrator IV – VII Supervisor are differentiated from Administrative Program Manager I – IV in that Administrative Program Manager I – IV are responsible for one or more program functions found in various agencies, such as public information or directors of administration, including the supervision of staff and responsibility for a budget.

When functioning as administrators overseeing or coordinating agency operations:

Plans, organizes, assigns, reviews and approves the work of professional and/or support staff;

Supervises professional and/or support staff;

Assists in the direction of the daily operations of a unit or division;

Evaluates efficiency of operations and develops, revises and recommends new policies, standards, and workflow procedures, using new technology where appropriate;

Interprets and applies or oversees the application of agency policies, rules and regulations to accomplish the work of the unit or division;

Implements new regulations and policies as directed by upper management;

Sets goals and deadlines and oversees the workflow of the unit;

Coordinates workflow with administrators of other units in areas of work spanning multiple units;

Coordinates leave and staff coverage of unit or division;

Performs other related duties.

When functioning as special assistants to executives:

Plans, organizes, assigns, reviews and approves the work of professional and/or support staff;

Supervises professional and/or support staff;

Researches and compiles information as directed by the executive and may recommend innovative ideas or methods of doing business;

Reviews, evaluates and assists in the development of agency policies and programs;

Promotes the work of the agency through frequent contact with interested groups and individuals;

Makes recommendations to upper management and executives concerning new or revised legislation affecting the agency;

Develops and recommends new standards, methods of operation and new technology to accomplish the mission of the agency;

May work on sensitive and confidential projects requiring discretion and judgment in the release of information;

May act as the representative of the executive in meetings and conferences;

May act as a liaison between the executive and agency units;

May act as team leader for special projects;

Performs other related duties.

Knowledge of the principles, practices and procedures of business and public administration;

Knowledge of organizational structure, staffing patterns and administrative controls;

Ability to present recommendations clearly and concisely;

Ability to exercise judgment and discretion in applying and interpreting departmental policies, laws, rules, regulations and procedures;

Ability to communicate effectively with co-workers, staff of other agencies and the general public;

Ability to maintain confidentiality of sensitive information;

Ability to plan, coordinate, supervise and evaluate the work of professional and/or support staff.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for five years of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System. All positions in this classification are Skilled Service positions. Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is assigned to Bargaining Unit S, Supervisor. As provided by State Personnel and Pensions Article 3-102, special appointment, temporary, contractual, managerial and confidential employees are exempt from collective bargaining. Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.

October 1, 2024

Director, Division of Classification and Salary