State of Maryland

A Personnel Clerk is the first of several levels of paraprofessional personnel work in Maryland State Government involving the operation and implementation of a personnel program.  Employees in this classification perform a variety of tasks ranging from a highly specialized function to a broad range of general personnel activities involving the application and explanation of principles and practices of the personnel system in the State of Maryland.  Employees in this classification do not supervise other positions.

Employees in this classification receive close to general supervision, depending on the specific job function, from a higher-level paraprofessional or a professional Personnel Specialist, Personnel Officer or Personnel Administrator.

Positions in the Personnel Clerk classification are evaluated based on the total points accrued by the application of the Paraprofessional Personnel Management Positions Point Factor Job Evaluation Method.  The job evaluation factors are: nature and variety of work, nature and purpose of contacts, nature and extent of supervisory accountability and nature and extent of control exercised over the position.  The point range requirement for the Personnel Clerk is 100-249.

Responds to inquiries received from the public and employees concerning employee services such as, recruitment activities, promotional opportunities, status of actions, scheduling of tests, information concerning current and former employees, etc.;

Uses computer applications for personnel-related duties;

Establishes and maintains personnel files;

Maintains personnel policies, procedures, rules, regulations, salary schedules, and other personnel guides;

Answers questions concerning the application of rules, regulations, policies, procedures, and advises employees and supervisors of alternative courses of action;

Maintains confidentiality for all personnel-related activities;

Receives and completes personnel transaction forms;

Requests and reviews eligible lists for vacant positions, and may verify selections;

Completes employment forms and conducts orientation for new employees;

Advises new employees of job requirements, rights, privileges and obligations;

Prepares various reports and summaries, such as vacancy reports, turnover statistics and equal employment opportunity statistics;

Prepares bi-weekly time reports and maintains leave records;

Coordinates charity campaigns, blood drives and other employee activities;

Completes and reviews transaction documents;

Assigns record and action codes for computer applications;

Determines increment and entry-on-duty dates;

Maintains examination files and materials;

Reviews and reconciles applicant records;

Reconciles test administration records with test documents;

May counsel employees regarding health and retirement benefits and options;

May conduct preliminary entrance and exit interviews;

Performs other related duties.

Knowledge of basic business English, spelling, punctuation and grammar;

Knowledge of basic mathematics;

Knowledge of standard office practices, procedures, systems and equipment;

Ability to understand and interpret personnel policies, regulations and rules;

Ability to prepare and maintain personnel records, forms and procedures;

Ability to maintain confidentiality for all personnel-related activities;

Ability to establish and maintain effective working relationships with employees, supervisors, public officials, and the general public;

Ability to communicate effectively with employees, supervisors, and the general public.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: None.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies.  Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in these classifications are Skilled Service positions.  Some positions in Skilled Service may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is assigned to Bargaining Unit B, Administrative, Technical and Clerical classes.  As provided by State Personnel and Pensions Article 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.

Employees in this classification are eligible to receive overtime compensation.  An employee who works more than the normal workweek is entitled to be compensated for that overtime as provided by the State Personnel and Pensions Article, Section 8-305.