State of Maryland

Learns to develop contract specifications including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations for the procurement of all necessary services, supplies, equipment, real estate, construction, indefinite quantity contracts, facilities maintenance and commodities;

Learns to determine the basis for contract awards and evaluation criteria;

Learns to conduct pre-bid/pre-proposal conferences, site inspections, explain procurement requirements, establish procurement procedures, and schedules, participate in, and conducts offerors’ discussions and contract negotiations;

Learns to examine bid proposals to determine issues of responsiveness and responsibility and need for additional information;

Learns to conduct bid openings for competitive procurements to determine whether offerors are qualified to be selected for award and may recommend proposals for awards;

Learns to manage the advertisement of procurement opportunities, distribute specifications to vendors, conduct vendor conferences, receive and secure bid or proposals, oversee the evaluation process and contract award;

Learns to assist with or conduct bidder debriefings;

Learns to negotiate the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements;

Learns to research materials and provide testimony regarding Board of Public Works items and prepare documents for BPW contract approval;

Learns to prepare minutes of pre-bid/pre-proposal conferences, addenda to Requests for Proposals (RFP)/Invitation for Bids (IFB) and answer written questions from potential bidders and offerors;

Learns to assemble statistical and narrative data and prepare reports for use in evaluating State procurement activity and performance measurement;

Learns to provide testimony in bid protest disputes;

Learns to evaluate contractor’s performance against terms and conditions of contracts and recommends corrective actions, such as the application of damages, withholding of payment or termination of contract;

Learns to confer with Assistant Attorney General’s Office regarding bid irregularities, contract disputes, protests, vendor compliance or appeals and Public Information Act requests;

Learns to verify Certificates of Insurance, Bonds and references for compliance with contract requirements;

Learns to verify Minority Business Enterprise (MBE) participation;

Learns to implement new and revised fiscal policies, procedures and standards to capture complex procurement costs;

Performs other related duties.

Knowledge of the theories, principles and practices of public procurement administration;

Knowledge of government procurement laws, regulations, policies and procedures;

Knowledge of contract and specification writing techniques;

Knowledge of the principles and practices of management and public administration;

Skill in conducting procurements;

Skill in using computers and appropriate software to prepare contracts, specifications and procurement documents;

Skill in reviewing, analyzing and approving contract or procurement documents and submissions for required content and proper format;

Skill in providing guidance and formal training to agency staff in contract or procurement laws, regulations, policies and procedures;

Skill in monitoring modal agency compliance with enterprise level contract or procurement laws, regulations, policies and procedures;

Ability to review procurement contracts for compliance with State laws and regulations;

Ability to construct, review and recommend approval of procurement-related agenda item submissions to the Board of Public Works;

Ability to provide guidance, certification and training to State agency staff in State procurement laws, regulations, policies and procedures;

Ability to monitor State agency compliance with State procurement laws, regulations, policies and procedures;

Ability to prepare accurate and complete contracting and purchasing documents;

Ability to conduct pre-bid conferences and explain procurement regulations and procedures;

Ability to work and complete assignments under strict timelines;

Ability to communicate effectively with all levels of officials both inside and outside the agency.

Experience:  Four years of professional contract management experience or professional procurement experience.

Notes:

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience. 

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification must obtain possess a certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies.  Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is assigned to Bargaining Unit G, Engineering, Scientific and Administrative Professionals classes.  As provided by the State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.