State of Maryland

A Docket Clerk Senior is the lead or advanced level of specialized clerical work which involves scheduling and docketing the full range of administrative hearings for the Office of Administrative Hearings.  Employees in this classification that perform the lead level of work assign, review and approve the work of and train Docket Clerks and assigned clerical staff.  Employees in this classification that perform the advanced level of work demonstrate proficiency in and regularly schedules cases in two or more unrelated work areas.  Employees in this classification do not have supervise other positions but provide guidance to Docket Clerks and assigned clerical staff.

Employees in this classification receive general supervision from a Deputy Clerk or a higher-level official.

Positions in this classification are evaluated using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.

A Docket Clerk Senior is differentiated from Docket Clerk in that Docket Clerk Senior either assigns, reviews and approves the work of and trains Docket Clerks or serves as a back-up clerk in at least one work area other than their assigned unit while the Docket Clerk performs the full range of duties and responsibilities under general supervision.

Lead Level Positions perform the following duties for a major portion of the time:  

Assigns, reviews and approves the work of Docket Clerks and assigned clerical staff;

Trains Docket Clerks and assigned clerical staff;

Advanced Level Positions perform one or more of the following duties for a major portion of the time:

Serves regularly as back-up clerk in at least one work area other than their assigned unit, such as insurance, health and mental hygiene and personnel;

May serve as back-up clerk in different work areas;

Both Lead Level and Advanced Level Positions perform the following duties:

Gives advice and guidance concerning hearing and scheduling procedures to other workers;

Makes recommendations to deputy clerks regarding work flow, improved operations and procedures;

Reviews incoming transmittals and hearing requests for completeness, accuracy and type of case in order to begin scheduling hearings;

Enters new cases into a case management system, assigns a case number and sets up a casefile;

Receives schedules showing the type of cases to be heard on assigned days;

Contacts participant attorneys and other parties to determine dates available in order to schedule hearings;

Schedules cases to be heard at appropriate dates, times and locations;

Enters case information into computer in order to generate hearing notices and other documents;

Prepares summonses and proofreads hearing notices prior to being mailed;

Notifies all parties by telephone or mail of changes in scheduling such as postponements, cancellations and reschedules;

Answers inquiries from the general public and attorneys regarding hearing and scheduling procedures;

Assembles cases and case files by assigned date and location to be collected daily by the assigned Administrative Law Judge;

Maintains confidentiality in the handling of all documents and materials related to hearings;

May train Docket Clerks in the work of at least two different work areas;

May assign, review and approve the work of Docket Clerks and assigned clerical staff;

May grant postponements in accordance with established policy;

May attend meetings with other agencies to plan and schedule dockets;

Performs other related duties.

Knowledge of regulations and procedures required for scheduling the full range of administrative hearings for the Office of Administrative Hearings;

Knowledge of policies and procedures of the Office of Administrative Hearings; Knowledge of modern office practices, procedures and equipment;

Ability to enter data into a computerized case management system with accuracy;

Ability to assign and review the work of Docket Clerks and lower-level staff;

Ability to train Docket Clerks and lower-level workers;

Ability to follow instructions;

Ability to communicate effectively;

Ability to operate a computerized casetracking system;

Ability to work effectively with the public and co-workers;

Ability to work effectively in a fast-paced and detail-oriented environment.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience scheduling and docketing a variety of administrative hearings or court cases.

Notes:

1. Candidates may substitute additional experience in scheduling and docketing hearings on a year-for-year basis for up to three years of the required education.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in the law clerk classification or law clerk specialty codes in the law clerk field of work on a year-for-year basis for the required experience.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is not assigned to a bargaining unit as indicated by the designation of S (supervisor), M (manager), T (agency head), U (Board or Commission member), W (student), X (Used by agency or excluded by executive order), or Z (confidential).  As provided by State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and therefore, all positions in those agencies are excluded from collective bargaining.

Employees in this classification are eligible to receive overtime compensation.   An employee who works more than the normal workweek is entitled to be compensated for that overtime, as provided by the State Personnel and Pensions Article, Section 8-305.