State of Maryland

A Fiscal Accounts Clerk Manager is the managerial level of work reviewing, verifying, recording, adjusting and balancing financial transactions. Employees in this classification supervise Fiscal Accounts Clerk Supervisors and may supervise Fiscal Accounts Technicians.

Employees in this classification receive managerial supervision from a professional accountant or other designated administrator.

Positions in this classification are evaluated using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of a class specification.  

The Fiscal Accounts Clerk Manager is differentiated from the Fiscal Accounts Clerk Supervisor on the basis of supervisory responsibility. The Fiscal Accounts Clerk Manager has full supervisory responsibility for Fiscal Accounts Clerk Supervisors while the Fiscal Accounts Clerk Supervisor has full supervisory responsibility for lower-level Fiscal Accounts Clerks.

Plans, directs and administers fiscal clerical activities of an agency or fiscal control entity in accordance with applicable laws, rules, regulations, policies and procedures;

Plans, coordinates, supervises and evaluates the work of Fiscal Accounts Clerk Supervisors and related support staff;

Develops, implements and manages new and revised automated and manual fiscal operations policies and procedures in conjunction with professional fiscal staff;

Develops and manages training programs for subordinate staff;

Directs the preparation of trial balances and periodic and special reports for use by management and for inclusion in fiscal year close-out;

Contacts fiscal control agencies to obtain clarification of accounting policies and procedures and to resolve major discrepancies in agency financial records;

Responds to inquiries from agency fiscal staff, agency management, fiscal control agencies, vendors and the general public related to the status of financial records;

Meets with professional fiscal staff and program managers to discuss and resolve accounting and budgetary issues;

Assists auditors who examine agency accounts by providing source documents, summarized data, audit trails and periodic reports for their review;

Assists data processing staff in automating fiscal procedures by describing the work process, defining the input and output requirements and testing the accuracy of the completed work products;

May assist accounting professionals by overseeing the reconciliation of agency accounts to fiscal control accounts or the development of automated spreadsheets, ledgers and reports using accounting software packages or the identification of budget trends and recommendation of budget realignments;

Performs other related duties.

Knowledge of the principles and practices of reviewing, verifying, recording, adjusting, and balancing financial transactions;

Knowledge of the principles and practices of bookkeeping;

Knowledge of the organization of common books of accounts and the process of monitoring financial records; Knowledge of governmental budget methods and procedures;

Skill in interpreting and applying fiscal operating policies and procedures and in resolving operating problems that require deviation from established policies and procedures;

Skill in assessing the effectiveness of fiscal operating policies and procedures and in developing new and revised methods to increase the reliability and efficiency of operations;

Skill in posting and balancing accounts and calculating percentages;

Skill in resolving problems associated with incomplete, inaccurate or conflicting source data and in reconciling and correcting errors in specialized accounts;

Skill in managing work time efficiently and effectively under deadlines;

Skill in using a computer or business machine to access, input and extract data;

Skill in preparing periodic and special financial records reports;

Ability to communicate effectively;

Ability to establish and maintain effective working relationships with agency fiscal staff, data processing clerks, payroll personnel, vendors and representatives from fiscal control agencies;

Ability to plan, coordinate, supervise and evaluate the work of Fiscal Accounts Clerk Supervisors.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience supervising the review, verification, recording, adjusting and balancing of financial transactions.

Notes:

1. Additional experience calculating and recording financial, statistical or other numerical data may be substituted on a year for-year basis for the required high school education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies.  Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.  

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.    

This classification is not assigned to a bargaining unit, as indicated by the designation of S (Supervisor), M (Manager), T (Agency Head), U (Board or Commission Member), W (Student), X (Used by Agency or Excluded by Executive Order), or Z (Confidential).  As provided by State Personnel and Pensions Article, Section 3-102, Annotated Code of Maryland, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.