State of Maryland

A Fiscal Accounts Technician Supervisor is the supervisory level of work reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports or identifying budget trends and recommending budget realignments. Employees in this classification supervise Fiscal Accounts Technicians and related support staff.

Employees in this classification receive general supervision from a Fiscal Accounts Clerk Manager, a professional accountant or other designated administrator.

Positions in this classification are evaluated using the classification job evaluation methodology. This method compares the position’s assigned duties and responsibilities to the job criteria defined in the Nature of Work and Examples of Work sections of the class specification.

The Fiscal Accounts Technician Supervisor is differentiated from the Fiscal Accounts Technician II in that the Fiscal Accounts Technician Supervisor has full supervisory responsibility for lower-level Fiscal Accounts Technicians while the Fiscal Accounts Technician II performs the full range of duties and responsibilities under general supervision.

Plans, coordinates, supervises and evaluates the work of Fiscal Accounts Technicians and related support staff;

Maintains, updates and assists in implementing fiscal policies and procedures;

Reviews and approves report formats and periodic and special reports prepared by lower-level Fiscal Accounts Technicians;

Meets with professional fiscal staff and program managers to discuss and resolve accounting and budgetary issues;

Provides technical guidance and direction concerning fiscal policies and procedures to lower-level Fiscal Accounts Technicians and fiscal clerical staff in various units of an agency;

Recommends changes or modifications to established fiscal processes or methods to improve efficiency of operations;

Reviews and approves agency accounting systems reconciliation to fiscal control systems;

Contacts fiscal control agencies such as the Department of Budget and Management and Comptroller for clarification of accounting policies and procedures;

May assist accounting professionals in budget preparation by compiling prior necessary data and calculating current funding requests based on agency needs and adjustments for inflation and other variables;

May oversee the review of budget submissions or financial statements from other agencies or grantees for completeness, accuracy and compliance with established procedures and regulations;

May oversee the maintenance of appropriations ledgers or grant ledgers and the approval of expenditures based on compliance with established guidelines and fund availability;

May review and approve the processing of budget modifications, budget supplements and budget amendments;

May review and approve the preparation of budget projections;

May review and approve the preparation of grant status of funding reports and the request for the drawdown of funds;

May train subordinate Fiscal Accounts Technicians, Fiscal Accounts Clerks and clerical support staff;

Performs other related duties.

Knowledge of the capabilities and applications of commonly used automated accounting software packages;

Knowledge of governmental budget methods and procedures related to expenditure projection and monitoring;

Knowledge of the principles and practices of bookkeeping;

Knowledge of the organization of common books of accounts and the process of monitoring financial records;

Skill in identifying interrelationships and trends in financial data and reports;

Skill in researching discrepancies in accounting and budgetary data and making necessary adjustments;

Skill in implementing and using automated accounting software packages;

Skill in setting up and maintaining spreadsheets and ledgers;

Skill in developing report formats and preparing financial reports;

Ability to plan, coordinate, supervise and evaluate the work of Fiscal Accounts Technicians;

Ability to communicate effectively;

Ability to establish and maintain effective working relationships with agency fiscal staff, program managers, grantees and representatives of fiscal control agencies.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies.  Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.    

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.  

This classification is not assigned to a bargaining unit, as indicated by the designation of S (Supervisor), M (Manager), T (Agency Head), U (Board or Commission Member), W (Student), X (Used by Agency or Excluded by Executive Order), or Z (Confidential).  As provided by State Personnel and Pensions Article, Section 3-102, Annotated Code of Maryland, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.