State of Maryland

A Procurement Analyst I, Budget and Management is the intermediate level of work ensuring appropriate and consistent Statewide interpretation of and compliance with State procurement or contract laws, regulations, policies and procedures.  Employees in this classification provide direction and guidance to procurement or contract staff of State agencies, but do not supervise other positions.

Employees in this classification receive moderate supervision from a Procurement Analyst Supervisor, Budget and Management and may also receive direction and guidance from a lead analyst or the chief of procurement.  The work may require travel throughout Maryland to perform on-site visits at State agencies.

Positions in this classification are evaluated by using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.

The Procurement Analyst I, Budget and Management and Procurement Analyst II, Budget and Management are differentiated on the basis of the degree of supervisory control exercised by the supervisor over these employees.  The Procurement Analyst I, Budget and Management performs duties under close supervision at times and under general supervision at other times depending upon the complexity of the specific duty being performed while the Procurement Analyst II, Budget and Management performs the full range of duties and responsibilities under general supervision.

Reviews, analyzes and approves the content and format of procurement documents and submissions received from State agencies and assigned by a Procurement Analyst Supervisor, Budget and Management for adherence to State procurement or contract laws, regulations, policies and procedures and for overall content clarity and sufficiency;

Receives assistance and guidance from higher-level Procurement Analysts, Budget and Management in the performance of procurement or contract related functions;

Advises State agencies regarding proposed procurements and procurements in substantive non-compliance with State procurement or contract laws, regulations, policies or procedures and provides guidance regarding required corrective action;

Determines final approval for procurements under the Department of Budget and Management’s delegation authority;

Recommends approval for procurements requiring final approval by the Board of Public Works;

Prepares or assists with the preparation of agenda items for the Board of Public Works to formally request Board approval of proposed contracts;

Provides direction and guidance to State agencies in all aspects of the procurement process including attending agency pre-bid or pre-proposal conferences, meeting with agency procurement staff to discuss results of procurement analyses and conducting formal and informal training for agency procurement staff in State procurement laws, regulations, policies and procedures;

Develops appropriate specifications for Department of Budget and Management procurements to best achieve the intended result of the procurement including maximizing participation opportunities for resident, small or minority businesses;

Acts as Procurement Officer for routine Department of Budget and Management procurements including advertising procurement opportunity, distributing specifications to vendors, conducting vendor conferences, receiving and securing bids or proposals, overseeing departmental evaluation committees, conducting vendor debriefings, responding to protests regarding proposed awards and monitoring contract performance;

Assembles statistical and narrative data and prepares reports for use in evaluating State procurement activity;

Performs other related duties.

Knowledge of public procurement laws, regulations, policies and procedures or private sector contracting principles and practices;

Knowledge of the principles and practices of management and public administration;

Skill in contracting or conducting procurement activities; Skill in using personal computers and related contracting or procurement software;

Ability to review, analyze and approve contract or procurement documents and submissions for required content and proper format;

Ability to provide guidance and formal training to modal agency staff in procurement laws, regulations, policies and procedures;

Ability to monitor modal agency compliance with enterprise level contract procurement or laws, regulations, policies and procedures;

Ability to establish and maintain effective working relationships with employees at various levels of State government and private sector vendors.

Experience: Six years of professional public sector procurement, or private sector contracting experience, which included activities such as advertising procurement opportunity, distributing specifications to vendors, conducting vendor conferences, receiving and securing bids or proposals, coordinating evaluation committees, conducting vendor debriefings, and monitoring contract performance.

Notes:

1. Candidates may substitute the possession of a Bachelor's degree and two years of professional public sector procurement, or private sector contracting experience, which included activities such as advertising procurement opportunity, distributing specifications to vendors, conducting vendor conferences, receiving and securing bids or proposals, coordinating evaluation committees, conducting vendor debriefings, and monitoring contract performance for the required experience.

2. Candidates may substitute the possession of a Doctorate of Jurisprudence (J.D.) or a Master’s degree in Business Administration for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in logistics specialist classifications or administrative support specialty codes in the financial management field of work on a year-for-year basis for the required experience.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is not assigned to a bargaining unit, as indicated by the designation of S (Supervisor), M (Manager), T (Agency Head), U (Board or Commission Member), W (Student), X (Used by Agency or Excluded by Executive Order), or Z (Confidential).  As provided by State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.