State of Maryland

Learns to research and audit agencies’ payroll and timekeeping payouts, compensation changes, and errors that require correction and adjustment;

Learns to provide consultation and technical assistance to department managers, employees, and personnel regarding payroll and human resources (HR) policy issues by utilizing and interpreting State personnel laws, Code of Maryland Regulations (COMAR), federal laws, including the Fair Labor Standard Act (FLSA), Family Medical Leave Act (FMLA), and other laws, policies, and procedures applicable to employees’ pay and compensation;

Learns to provide advice and guidance to agency managers and payroll and timekeeping personnel regarding recruitment, new hire, on-boarding, re-instatement, and employees’ benefits and retirement compensation matters;

Learns to answer employee questions or complaints about salaries and payments;

Learns to utilize Workday, the Statewide Personnel System (an enterprise human resources information system) to research, audit, and complete employees’ compensation adjustments regarding edit position restriction (reclassification), overtime, and acting capacity pay issues;

Learns to utilize the MOJO Help Desk, a cloud-based ticket tracking system, to track, resolve and report on payroll issues and concerns;

Learns to act as a technical expert in all areas of payroll and timekeeping matters, and provide customer service and guidance to all SPMS agencies on such issues;

Learns to research and conduct audits of assigned SPMS agencies’ payroll, HR transactions, and reports to assure that an appropriate and accurate payroll process was conducted by agencies in compliance with all relevant laws, regulations, and procedures;

Learns to review and process all bi-weekly payroll transactions for SPMS Regular and Contract employees through the integration file process with the Statewide Personnel System (SPS) and the Central Payroll Bureau (CPB), using troubleshooting techniques based on SPMS HR and payroll and timekeeping laws, rules, and regulations;

Learns to analyze “integrate d” payroll system calculations for accuracy; learns to research and apply corrective action as needed, including salary or pay adjustments for retroactive pay and retirement purposes;

Learns to perform calculations using Excel to derive employees’ appropriate and accurate compensation;

Learns to issue and record adjustments to pay related to previous errors or retroactive increases; learns to analyze payroll process efficiency;

Learns to contact and interact with SPS team within DBM’s Shared Services Division to review and determine the accuracy of workers’ compensation history and personal data information;

Learns to establish employee settlement organization (org) for the return of employees to an active payroll status for the purpose of payouts and compensation settlements;

Learns to create, audit, correct, and balance payroll and a variety of statistical reports;

Learns to provide information to employees and agency managers on payroll matters, tax issues, benefit plans, and collective bargaining agreement provisions;

Performs other related duties.

Ability to learn current methods, practices and terminology used in payroll, timekeeping, and financial and statistical record keeping; 

Ability to learn Word and Excel Microsoft Office Applications; Ability to learn the State Personnel and Management System’s (SPMS) rules, laws and regulations governing payroll and timekeeping principles and practices;

Ability to learn the process of monitoring financial records; Ability to learn State and federal payroll and tax regulations;

Ability to learn the provisions of the State Personnel and Pensions Article, COMAR (Title 17), various Memoranda of Understanding between the State and exclusive representatives of bargaining unit employees, applicable federal laws like the Fair Labor Standards Act and the Family Medical Leave Act, and other applicable laws, regulations, policies and procedures;

Ability to learn analytical procedures and techniques used in researching, organizing, investigating, and conducting studies of HR actions, operations, and practices;

Ability to learn how to research discrepancies (errors) in payroll and timekeeping data and making necessary adjustments;

Ability to learn how to develop report formats and prepare reports on payroll and timekeeping transactions; Skill in attention to details; Skill in setting up and maintaining Excel spreadsheets;

Skill in time management; [CH1] Ability to learn collective bargaining agreement provisions relating to pay and compensation;

Ability to establish and maintain effective working relationships with agency payroll and timekeeping staff, HR managers, agency officials, and State employees;

Ability to handle and maintain confidential information; Ability to learn how to use and extrapolate information from a large HRIS database system such as SPS Workday;

Ability to effectively communicate ideas, results of findings, procedures and policies, conclusions, and recommendations.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: None

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter.

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System. All positions in this classification are Skilled Service positions. Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is not assigned to a bargaining unit as indicated by the designation of S (supervisor), M (manager), T (agency head), U (Board or Commission member), W (student), X (excluded by executive order), or Z (confidential). As provided by State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial, and confidential employees are excluded from collective bargaining. Additionally, certain executive branch agencies are exempt from collective bargaining and therefore, all positions in those agencies are excluded from collective bargaining.

Employees in this classification are eligible to receive overtime compensation. An employee who works more than the normal workweek is entitled to be compensated for that overtime as provided by State Personnel and Pensions Article, Section 8-305.