State of Maryland

Administrative Specialist I is the intermediate level of administrative work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies.  Employees in this classification do not supervise.  

Employees in this classification receive moderate supervision from a higher-level administrator.   

Positions in this classification are evaluated using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of a class specification.  

Administrative Specialist I and Administrative Specialist II are differentiated on the basis of the degree of supervisory control exercised by the supervisor over these employees.  The Administrative Specialist I performs duties under close supervision at times and under general supervision at other times depending on the complexity of the specific duty being performed, and the Administrative Specialist II performs the full range of duties and responsibilities under general supervision. 

Obtains, analyzes and interprets data in order to apply rules, regulations and standards in accordance with laws;

Assists in the administration of an assigned program, the supervision of an operational unit within an agency, and in the preparation of final reports and suggested recommendations for the improvement of the agency or its programs;

Consults with program heads and administrative officials regarding policies, trends, and interpretation of data and program needs;

Researches and compiles data, as directed;

Prepares statistical tables, charts and reports, work-flow charts, staffing patterns, and organizational charts;

Assists in planning and implementing new or revised programs, procedures, practices, and organizations;

May provide assistance to a higher-level administrator in the formulation and preparation of an agency's budget, or portions of the budget;

Performs other related duties.

Knowledge of English usage;

Knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information;

Knowledge of basic analytical principles and techniques;

Knowledge of the nature and function of organizations, organization charts, staffing patterns, and work-flow diagrams;

Knowledge of basic statistical procedures and techniques;

Ability to prepare and present reports;

Ability to establish and maintain effective working relationships with co-workers and the general public;

Ability to learn an agency’s purpose, programs, organization and procedures;

Ability to collect, compile, code, edit, classify, and tabulate statistical and qualitative data;

Ability to prepare and present ideas and information clearly and concisely.  

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies.  Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.  

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.  

This classification is assigned to Bargaining Unit G, Engineering, Scientific and Administrative Professionals classes.  As provided by the State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.    

Employees in this classification are eligible to receive overtime compensation.  An employee who works more than the normal workweek is entitled to be compensated for that overtime as provided by the State Personnel and Pensions Article, Section 8-305, Annotated Code of Maryland.     

This classification is one level in a Non-Competitive Promotion (NCP) series. NCP promotions are promotions by which employees may advance in grade and class level from trainee to full performance level in a classification series.  In order to be non-competitively promoted to the next level in a NCP series, an employee must: 1) perform the main purpose of the class, as defined by the Nature of Work section of the class specification; 2) receive the type of supervision defined in the class specification and 3) meet the minimum qualifications of the classification.