State of Maryland

An Agency Procurement Specialist Supervisor is the supervisory level of work in procuring equipment, services, construction, supplies, information technology, and other needs, which must be obtained through the competitive or negotiated procurement process. Employees in this classification are responsible for soliciting, evaluating, negotiating and awarding contracts, according to State Procurement laws, procedures and regulations, as well as maintaining contracts by assuring compliance with terms and conditions. Employees in this classification supervise lower-level Agency Procurement Specialists and paraprofessional support staff.

Employees in this classification receive general supervision from a higher-level procurement administrator or other designated administrator.

Positions in this classification are evaluated using the Classification Job Evaluation Methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work Sections of a class specification.

The Agency Procurement Specialist Supervisor is differentiated from the Agency Procurement Specialist Lead in that the Agency Procurement Specialist Supervisor has full supervisory responsibility for lower-level Agency Procurement Specialists while the Agency Procurement Specialist Lead trains and assigns, reviews and approves the work of lower-level Agency Procurement Specialists.

Plans, coordinates, supervises and evaluates the work of lower-level Agency Procurement Specialists and related support staff;

Trains Agency Procurement Specialists;

Instructs State contact managers in proper contract management techniques and/or assists with or manages contracts after award;

Reviews and analyzes purchase requisitions and determines the most appropriate procurement methods to use, such as negotiated awards, competitive sealed bidding, competitive sealed proposals, sole source or emergency in accordance with State Procurement laws, procedures and regulations;

Determines the basis for awards and evaluation criteria;

Develops contract specifications, including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations for the procurement of all necessary services, supplies, maintenance and equipment;

Conducts pre-bid and pre-proposal conferences, site inspections, explains procurement requirements, establishes procurement procedures and schedules, participates in and/or conducts offerors discussions and contract negotiations;

Prepares minutes of pre-bid and pre-proposal conferences, addenda to Requests for Proposals (RFP) and Invitation for Bids (IFB) and answers written questions from potential bidders and offerors;

Examines bids to determine issues of responsiveness and responsibility and/or the need for additional information;

Conducts bid openings for competitive procurements to determine whether offerors are reasonably qualified to be selected for award and may recommend proposals for awards;

Assists with or conducts debriefings;

Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements and resolves issues with contractors regarding price, delivery and terms;

Researches materials and provides testimony regarding Board of Public Works (BPW) items;

Evaluates contractor’s performance against terms and conditions of contracts and recommends corrective action such as the application of damages, withholding of payment or termination of contract;

Verifies Certificates of Insurance, Bonds and references for compliance with contract requirements;

Processes and verifies Minority Business Enterprise (MBE) participation;

Prepares documents for BPW contract approval; Confers with Assistant Attorney General’s Office regarding bid irregularities, contract disputes, protests or appeals and Public Information Act requests;

Uses the Advanced Purchasing and Inventory System (ADPICS) portion of Financial Management Information Systems (FMIS) to facilitate the procurement process;

Performs other related duties.

A Class Description provides information about the Nature of Work, Examples of Work and General Requirements for a classification in the Management Service or a classification in the Skilled or Professional Service in which all positions have been designated Special Appointments.

Required Knowledge, Skills, and Abilities; Minimum Education and Experience Requirements; Special Requirements; and recruitment and testing procedures are set by the using agency.

Class descriptions broadly define groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.