State of Maryland

A Clerk II Executive Department is intermediate level work performing clerical duties at the Executive Department which are clear-cut and typically found in office settings such as filing, photocopying, scanning, posting data, stamping and sorting mail and other materials and directing telephone calls and visitors. Employees in this classification do not supervise other positions.

Employees in this classification receive moderate supervision from an Office Supervisor or other clerical or administrative supervisor.

Positions in this classification are evaluated by using the classification job evaluation methodology.  The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of the class specification.

Files reports, records, forms and other material according to office procedures;

Extracts and assembles material from files and other sources for the supervisor's review and use;

Updates and maintains logs, schedules, rosters, records and lists;

Opens, stamps, sorts and distributes incoming mail and prepares material for outgoing mail;

Greets and directs office visitors to appropriate individuals;

Copies or scans various materials;

Answers telephone calls in order to take messages, transfer calls to appropriate parties and provide routine information;

Completes and forwards form letters to provide or request information;

Enters, retrieves and updates information using computer software applications;

May maintain routine statistical and numerical records requiring basic arithmetic computations;

May operate a postage meter and other mailroom equipment and keep records of their use;

May order, receive and distribute office supplies and materials;

May type correspondence, reports, schedules and other material using a typewriter, computer or word processor;

Performs other related duties.

Class Descriptions are broad descriptions covering groups of positions used by various State departments and agencies.  Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

Class Descriptions provide information about the Nature of Work, Examples of Work, General Requirements and Acknowledgements.  The Required Knowledge, Skills, and Abilities; Minimum Education and Experience Requirements; Special Requirements; and recruitment and testing procedures are set by the using agency.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is not assigned to a bargaining unit, as indicated by the designation of S (Supervisor), M (Manager), T (Agency Head), U (Board or Commission Member), W (Student), X (Used by Agency or Excluded by Executive Order), or Z (Confidential).  As provided by State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.

Employees in this classification are eligible to receive overtime compensation. An employee who works more than the normal workweek is entitled to be compensated for that overtime, as provided by the State Personnel and Pensions Article, Section 8-305.