City of Charlotte Home

Accounts Payable Accountant #2309-221000-01

Accountant

Date Opened
Monday, September 11, 2023 2:00 PM
Close Date
Monday, September 18, 2023 11:59 PM
Section
Aviation
Salary
  • $60,012-$70,014/year
Employment Type
  • Full Time
Go Back View Benefits

Overview

The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Summary

The Airport Accounts Payable Accountant analyzes, evaluates the accounts payable process, invoice receiving in Munis financial system, resolved invoices in accounts payable discrepancy queue, for the Aviation Department at Charlotte Douglas International Airport.

The position works closely with Aviation Accounts Payable Manager, Aviation Procurement and City Procurement to ensure all applicable policies and procedures are adhered to and payments are issued both timely and accurately.

General Information:
  • This is a hybrid position (two days in office and three days remote) where standard office hours apply Monday through Friday.  Additionally, attendance required at after-hours meetings, and during urgent or special situations.
  • Valid driver’s license in state of residency and ability to obtain and maintain a City Driving Permit.
  • Ability to pass a background check in advance of start date required. Certain convictions will disqualify individuals from unescorted access privileges and therefore exclude from employment.

Major Duties and Responsibilities

  • In-depth knowledge of the Munis Financial System
  • Provides Accounts Payable Manager with Aged Payable report every mid fiscal year and month before year end closing
  • Research data and prepare clear and concise financial reports
  • Audit invoices, verifies sales, and use tax computations, purchase order number, approval signatures and supporting documentation for compliance and regulations
  • Analyzes monthly vendor statements and maintains frequent contact with vendors to ensure accounts are current.
  • Proficiency using the City’s Procurement System.
  • Coordinates with Procurement team & Purchase Order owners for insufficient funds and pricing discrepancies on Purchase Orders and Contracts.
  • Reviews and reconciles vendor monthly statements, follow-up on missing invoices, payment discrepancies.
  • Gathers data and support for all audits and Public Records Request related to Accounts Payable
  • Respond to internal and external vendor enquiries in a courteous manner and provide information within area of assignments
  • Resolve complaints in an efficient and timely manner or refer to the Accounts Payable Manager
  • Assist with researching and resolving uncleared checks, including STOP payment request, and reissuing checks as appropriate
  • Manages telecommunications billing for the department and works closely with stakeholders for tenant telecommunication billing discrepancies
  • Perform related duties as required

Knowledge, Skills & Abilities

  • Considerable knowledge of accounts payable
  • Considerable knowledge of applicable policies, procedures, regulations, and laws
  • Computer skills and proficiency with Microsoft Office Suite and MUNIS
  • Excellent interpersonal skills, including the ability to develop effective relationships with co-workers and stakeholders with a focus on customer service
  • Must be able to effectively communicate with a diverse group of employees and customers with a wide variety of needs.
  • Good analytical skills for reviewing invoices and understanding special requirement.
  • Strong organizational skills.
  • Ability to reconcile high volume of transactions.
  • Ability to work under time constraints and deadlines and shift suddenly to new tasks when priorities change.
  • Ability to work in a team environment as well as independently.
  • Ability to establish and maintain effective working relationships with internal and external customers.
  • Effective verbal communication and professional writing skills.
  • Ability to prepare financial reports from records.
  • Ability to exercise initiative and independent judgment within established procedures, and discretion during performance of duties.
  • Ability to identify and analyze problems and identify possible solutions in support of established goals.
  • Ability to maintain effective working relationships with co-workers, other City departments and the public, representing the airport in a positive manner.
  • Prior experience working in a remote setting and flexibility to work in and out of an office setting to meet business need

Preferred Qualification

Bachelor’s Degree and 4 years of relevant experience preferred. Experience in public sector Accounts Payable preferred

Minimum Qualifications

Associate’s Degree and three years relevant experience.

Or

Bachelor’s Degree and one year relevant experience.

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

If you have technical issues submitting your application, click here.