City of Charlotte Home

Administrative Assistant #2401-001100-01

CFD Department - Administrative Assistant

Date Opened
Monday, January 08, 2024 12:00 PM
Close Date
Monday, January 15, 2024 5:00 PM
Section
Fire
Salary
  • Starting Salary range is $58,000 - Salary offer will be based on work experience and skills
Employment Type
  • Full Time
Go Back View Benefits

Introduction


Overview

The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.

Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.

Summary

Fire Prevention - CFD

As an Administrative Assistant, you will be an integral part of our operations, providing crucial support to ensure smooth administrative processes. This role requires meticulous attention to detail, excellent organizational skills, technological proficiency, and a proactive mindset to handle diverse responsibilities.

Major Duties and Responsibilities

  • Provide administrative support to the division and interdepartmental team members, including scheduling, correspondence, and document preparation.
  • Maintain and organize physical and digital filing systems for efficient data retrieval.
  • Assist in coordinating meetings, conferences, and events, including logistics and documentation.
  • Handle incoming communications, prioritize tasks, and manage calendars effectively.
  • Utilize various software applications to generate reports, analyze data, and streamline processes.
  • Collaborate with cross-functional city departments to facilitate smooth operations and project execution.
  • Identify opportunities for process improvements and contribute to enhancing office efficiency.
  • Continuously seek professional development opportunities and stay updated with industry trends.

Knowledge, Skills & Abilities

  • Strong interpersonal skills and a proactive, problem-solving attitude
  • Ability to work both independently and collaboratively within a team environment.

Preferred Qualification

  • Associate degree in a related field and 2 years of experience in office administration.
  • Bilingual (Spanish preferred)
  • Familiarity with record keeping software/technology.
  • Experience in event planning or project coordination

Minimum Qualifications

  • Administrative Assistant must possess a minimum of 6 years of experience in office administration and/or an associate degree in office administration with a minimum of 4 years of experience.
  • Exceptional organizational and time management skills
  • Strong communication abilities, both written and verbal
  • Demonstrated problem-solving abilities and adaptability in a fast-paced environment.

Conditions of Employment

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer.

How To Apply

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.

Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.

Benefits

The City of Charlotte provides a comprehensive benefits package to all employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.

In Conclusion

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