Introduction
Charlotte’s local government, with more than 7,000 employees and a $2.39 billion budget, works hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play.
Charlotte Water is an enterprise department of the City of Charlotte and one of the largest public water and sewer service providers in the southeast with 300,000 customer accounts and over 1000 employees. Our service area includes the City of Charlotte, Mecklenburg County and the towns of Huntersville, Cornelius, Davidson, Mint Hill, Matthews and Pineville. Charlotte Water’s FY 23 budget is $535M and a five-year capital program of $2.5 billion. We enjoy the highest credit ratings from all three major credit rating agencies as a result of sound financial planning and management and strong support from our City Council. We value competent, skilled candidates with a customer service focus to work in a team environment.
Overview
The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Summary
This position provides administrative support for major administrative functions and processes in procurement and budget administration for Field Operation. Work involves researching and analyzing data; preparing documents, contracts, and reports; managing Divisional operating budget, inventory, purchasing, and invoicing processes; maintaining databases; and related files; providing customer service and employee training. This position supervises and works with a team of two direct reports responsible for invoice processing and warehouse management in Field Operations.
Major Duties and Responsibilities
• Develops, analyzes, and completes a divisional operating budget working with all levels of management in analyzing short and long-term operating requirements.
• Process transactions in the budget/financial system as required.
• Monitors financial transactions and performs fiscal analysis.
• Provides training and guidance of financial related activities/processes.
• Approves service and supply orders, supports department inventory activities.
• Offers instruction and helps coordinate the efforts of the team.
• Coordinates schedules for budget and finance; creates reminders of key activities.
• Performs special assignments for management; prepares periodic and special reports as requested.
• Performs administrative tasks such as completing spreadsheets entering data, calculations, and processing mail.
• Provides information about Department/City policies, procedures, or specific programs; disseminates applicable information to employees; and keeps up to date on changes to policies and procedures.
• Serves as a Procurement Card Budget Manager for the department, reviews departmental transactions, and ensures accuracy before submittal.
• Performs research of information; enters data; extracts data for analysis; and prepares, maintains, and produces lists, tables, and reports as requested.
• Audits, tracks, and retrieves information.
• Provides customer service to internal and external customers.
• Works with procurement on new contract solicitations or contract renewals for Field Operations
• Executes various documents, such as memos, contracts, and manages receipt, review, approval, and storage of documents and records.
• Communicates with various vendors regarding service, agreements, and/or issues.
• Participates in special projects.
• Manage two (2) direct reports with a team of eleven (11).
• Performs other related job duties with professionalism and tact.
Knowledge, Skills & Abilities
• Knowledge of financial and budgetary systems, Microsoft Office products and strong PowerPoint presentations
• Strong communication skills, both written and verbal.
• Skill in the application of prioritization, organization, and coordination abilities to work on multiple projects in a fast-paced environment with tight deadlines.
• Ability to plan, direct, and oversee the work of others as assigned.
• Ability to analyze financial transaction systems to identify internal controls and problems as well as offer potential solutions.
• Ability to research, obtain, and provide information with accuracy and clarity.
• Knowledge of the principles and practices of governmental accounting.
• Knowledge of how to compile, interpret, and investigate statistical compilations and variances.
• Skilled in using Microsoft Excel including pivot tables, charts, advanced macros and formulas.
• Ability to work on multiple projects in a fast-paced environment with tight deadlines.
• Ability to establish and maintain effective working relationships and interpersonal communication.
• Ability to facilitate meetings, listen actively, and persuade others to accept recommendations.
• Must have supervisory experience.
Preferred Qualification
Bachelor’s degree with one (1) year related work experience with public budgeting/finance involving large field staff and support services.
Minimum Qualifications
Associate’s degree with three (3) years of related work experience with public budgeting/finance involving large field staff and support services.
Salary
$72,946.00 - $81,050.00 Commensurate with Experience
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
<p>The City of
Charlotte provides a comprehensive benefits package to all employees.
</p>
<p>Click <a
href="https://charlottenc.gov/HR/Pages/Pay,-Benefits-and-Development.aspx"
class="ApplyClass" target="_blank">here </a>to
learn more about the City of Charlotte’s benefits. </p>
<p>The City of
Charlotte is a drug and alcohol-free workplace.</p>
In Conclusion
If you have technical issues submitting your application, click
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