Charlotte Business Inclusion Administrative Officer #2405-200500-02
- Date Opened
- Tuesday, May 14, 2024 8:00 AM
- Close Date
- Friday, May 17, 2024 11:59 PM
- Section
- Charlotte Business Inclusion Office
- Salary
- $62,000 - $70,000 Commensurate With Experience
Introduction
Overview
The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Function
Summary
Major Duties and Responsibilities
- Serve as the primary point of contact for both internal and external stakeholders.
- Manage daily office operations, including scheduling meetings, coordinating travel, and handling correspondence.
- Support the implementation of process improvements to enhance office efficiency and effectiveness.
- Act as a Records Management Custodian, ensuring compliance with data management laws and policies.
- Maintain meticulous records of meetings and manage confidential documents and communications.
- Organize departmental meetings, including room reservations, agenda preparation, and minute-taking.
- Coordinate logistics for CBI events such as Minority Enterprise Development Week and Crowns of Enterprise awards.
- Assist with budget preparation and monitoring, including scheduling budget reviews and processing financial transactions.
- Manage requisitions, purchase orders, invoice processing, and budget reporting in alignment with city policies.
- Process and review certification and recertification applications for MWSBEs, ensuring compliance with CBI policies.
- Engage with vendors to facilitate the certification process and provide guidance on documentation requirements.
- Participate in community outreach efforts, representing CBI at public events to educate and engage potential vendors and partners.
- Support the planning and execution of community engagement initiatives and diversity studies.
Knowledge, Skills & Abilities
- Organizational Skills: Exceptional ability to organize, prioritize, and manage multiple tasks simultaneously with meticulous attention to detail.
- Analytical Abilities: Strong analytical skills with a proficiency in managing databases and interpreting financial data.
- Communication Skills: Excellent written and verbal communication skills, capable of effectively interacting with a diverse range of individuals and groups.
- Adaptability: Ability to adapt to changing priorities and maintain a proactive approach in a dynamic environment.
Preferred Qualification
- Proven track record of administrative excellence within a public sector or non-profit organization focused on business inclusion or diversity initiatives.
- Experience in event planning and project management, with a focus on community and stakeholder engagement.
- Familiarity with municipal or governmental administrative procedures, including financial and records management.
- At least three (3) years of progressive administrative or management experience, preferably in a public policy or community engagement context.
Minimum Qualifications
- Associates Degree and one year of related experience or equivalent education, skills and abilities to perform the essential duties of the position.
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
In Conclusion