Overview
The City of Charlotte is the largest municipality in North Carolina and the 15th largest city in the United States, with a total population of more than 897,000 citizens. A major commerce center, Charlotte hosts several of the nation’s largest banks and technology companies.
Also known as the Queen City, Charlotte is home to the Carolina Panthers, the Charlotte Hornets and the NASCAR Hall of Fame. We work hard to ensure that the community will be a winning city for everyone – a truly remarkable place to live, work, learn and play. Join us in helping to keep our City thriving, ensuring upward mobility and advancement in the workplace.
Summary
The City of Charlotte, Department of Finance is seeking to hire an Accountant Lead position in the Financial Services Division. The Financial Services Division is responsible for the City of Charlotte’s Full-Cycle Accounts Payable, Accounts Receivable, Contract Approvals, and Employee Travel and Reimbursement processes.
Major Duties and Responsibilities
The Accountant Lead’s primary objective is to develop and train Accounts Payable staff that are primarily responsible for processing a high volume of invoices including examining, verifying and reconciling a variety of transactions. The Accounts Payable Lead will be responsible for process improvements, technology adaptation, and change management in order to incorporate best practices and compliance with city policy. Theses positions reports to the Assistant Financial Services Manager.
• Assists Accounts Payable team with continuous improvement initiatives.
• Maintains procedures and policies, including accounts payable functions to ensure adherence to company guidelines and internal controls.
• Supports the implementation and maintenance of ERP financial systems including identifying system defects, vetting customization requests, and document testing results.
• Coordinates special projects.
• Manages monthly closing of AP records.
• Assists in the maintenance of AP and year-end files.
• Assists in the preparation of 1099s and performs other general accounting functions and assignments as necessary.
• Ensures timely payments of vendor invoices for pay cycles.
• Ensures monthly statements are reconciled.
• Assists with escalated vendor inquiries regarding discrepancies or outstanding balances on vendor accounts.
• Indirect supervision of functional activities of staff.
• Contract review and pre-audit process.
• Concur Travel administrative support.
• Lead quarterly training classes for department personnel on Travel and Expense policies, procedures and system functionality and other means of communication such as materials, newsletters, websites, etc..
• Processing various account reconciliations including Accounts Payable, Accounts Receivable and Travel and Expense
• Researches and Prepares Public Record Requests for the division
• Communicate with internal and external customers.
• Research and analyze situations.
• Perform all other accounting and reporting responsibilities requested by the Financial Services Division Manager.
• Trains within Excel to use advance functions to help manipulate data quickly.
• Assists Client Relation team with developing specific goals and plans to prioritize, organize, and accomplish productivity performance goals.
• Monitor vendor compliance with contractual terms and City departmental spend.
• Routinely makes decisions regarding the posting of contracts reviewing appropriate terms and conditions, financial encumbrances, renewals and extensions of service contracts
• Oversee electronic payment campaigns and vendor enrollment for ACH and Virtual Card programs. Partner with banking institutions and vendors to answer questions and ensure any payment issues are resolved.
• Perform all other accounting and reporting responsibilities requested by the Assistant Financial Services Manager and the Financial Services Division Manager.
Knowledge, Skills & Abilities
• Ability to multitask, adapt and operate in a fast-paced, changing environment
• Firm understanding of accounts payable, accounts receivable, and employee reimbursement
• Proficiency in spreadsheet and database applications; experience with automated workflow systems.
• Experience and knowledge of ERP systems preferred.
• A thorough understanding of a three-way matching system preferred.
• Knowledge of governmental fund accounting and State laws and regulations preferred.
• Ability to handle confidential information in a discreet, professional manner.
• Ability to work with vendors and employees at all levels of the organization promptly and professionally.
• Ability to communicate effectively both verbally and in writing.
• Strong organizational, analytical, and account reconciliation skills.
• Ability to exercise good judgment: make decisions in logical and rational manner, demonstrate common sense, and stay cool under pressure.
• Ability to gather facts, analyze problems in depth and break down into components.
• Organized with strong sense of priority and commitment to deadlines.
• Strong interpersonal skills.
• High integrity and work ethic.
• A deep working knowledge of governmental purchasing and contracts.
Preferred Qualification
• Ability to work hybrid work model.
• Must be able to obtain highspeed internet
Minimum Qualifications
• BS/BA in Business or related field with 1-3 years of finance/accounting/accounts payable experience.
Conditions of Employment
The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.
Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.
Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.
The City of Charlotte is an Equal Opportunity Employer.
How To Apply
Apply online.
Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.
You are welcome to visit the City of Charlotte Human Resources Department lobby where we have workstations available. Our office is located at 700 East 4th Street, Suite 200, Charlotte, NC 28202. Our hours are Monday through Friday, 8 a.m. to 5 p.m. (EST), excluding official City holidays.
Anyone seeking an accommodation to apply for a job may call (704) 336-2285 for assistance or you may email questions to CityHrJobPostingsNotify@ci.charlotte.nc.us.
Benefits
The City of Charlotte provides a comprehensive benefits package to all employees.
Click here to learn more about the City of Charlotte’s benefits.
The City of Charlotte is a drug and alcohol-free workplace.
In Conclusion
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